AI for event planners: More time for the event.
Proposals, vendor follow-ups, timelines and client updates handled, so you can focus on the day itself.
Book a free call · Call our AI front desk: (831) 574-6373
How to use AI as an event planning company
- Write proposals. Scope, budget and timeline drafted from your notes and past events.
- Chase vendors. Every open vendor thread followed up until it's confirmed.
- Build run-of-show timelines. Timelines and contact sheets for each event.
- Update clients. A short weekly update per event.
- Follow up on inquiries. Every inquiry gets a fast reply and a booking link.
What we build for event planners
- Proposal builder. Turns call notes into a branded proposal in minutes.
- Follow-up watchdog. Flags threads where someone is waiting on you, or you're waiting on them.
- Show advance packet. Collects times, contacts, tech and hospitality for every show.
- Weekly review. One doc each week: what moved, what stalled, what's next.
- Booking concierge. Answers scheduling emails with your booking link and confirms.
Pricing
- Hotline: $349 per month, plus $500 setup per line. The AI front desk. Answers every call, takes the details, books into your calendar.
- Workflow sprint: $1,500 one time. One workflow built on your tools, documented, and live in a week.
- Core: $2,500 per month. Claude Team set up as your operating system, plus a few workflows, maintained and improved.
- Growth engine: $5,000 per month. Leads, outreach, content and reporting running every week.
- Full stack: From $7,500 per month. Ops, growth and product together, including full builds.
Questions
Do I need to be technical?
No. We set everything up in your own accounts, connect the tools you already use, and train your team. You approve anything that goes to a customer.
What does it cost?
A single workflow is $1,500 one time. The AI front desk is $349 a month plus $500 setup per line. Ongoing plans start at $2,500 a month. The full price list is on this page.
How fast is it live?
The first workflow is usually running within a week of the plan being approved.
Which AI do you use?
Usually Claude, set up for your whole team. We also work with ChatGPT and open-source models when they fit better.
Will it send things without me?
Only what you approve. Most workflows draft for your review. Anything automatic follows rules you set.