AI for HVAC companies: Every call answered in peak season.
When the heat breaks or the AC dies, everyone calls at once. An AI front desk answers every call and books the visit, and the follow-ups, maintenance reminders and reviews run on their own.
Book a free call · Call our AI front desk: (831) 574-6373
How to use AI as an HVAC company
- Answer every call. An AI front desk picks up when you can't, answers questions about your services, prices and hours, takes the details and books the service visit.
- Fill the slow season. Remind past customers when their tune-up or filter change is due, and book them before the rush.
- Turn tech notes into quotes. A tech's notes or voice memo becomes a written replacement or repair quote for approval.
- Follow up on big-ticket quotes. System replacements take time to decide. Follow-ups keep the quote in front of the customer.
- Collect reviews after every visit. A short review request goes to happy customers once the job closes.
What we build for HVAC companies
- Voice agent. Answers calls, books appointments and takes messages.
- Proposal builder. Turns call notes into a branded proposal in minutes.
- Follow-up watchdog. Flags threads where someone is waiting on you, or you're waiting on them.
- Review collector. Asks happy customers for reviews and testimonials at the right time.
- Invoice builder. Creates and sends invoices from closed deals, and chases late ones.
Pricing
- Hotline: $349 per month, plus $500 setup per line. The AI front desk. Answers every call, takes the details, books into your calendar.
- Workflow sprint: $1,500 one time. One workflow built on your tools, documented, and live in a week.
- Core: $2,500 per month. Claude Team set up as your operating system, plus a few workflows, maintained and improved.
- Growth engine: $5,000 per month. Leads, outreach, content and reporting running every week.
- Full stack: From $7,500 per month. Ops, growth and product together, including full builds.
Questions
Do I need to be technical?
No. We set everything up in your own accounts, connect the tools you already use, and train your team. You approve anything that goes to a customer.
What does it cost?
A single workflow is $1,500 one time. The AI front desk is $349 a month plus $500 setup per line. Ongoing plans start at $2,500 a month. The full price list is on this page.
How fast is it live?
The first workflow is usually running within a week of the plan being approved.
Which AI do you use?
Usually Claude, set up for your whole team. We also work with ChatGPT and open-source models when they fit better.
Will it send things without me?
Only what you approve. Most workflows draft for your review. Anything automatic follows rules you set.